Document Controller / Project Coordinator

About the role

Watad Group Enterprises is seeking a Document Controller / Project Coordinator to manage project documentation and tender submissions for airport programmes in Qatar. The role serves as the single point of control from bid stage through delivery to as‑built handover.

Key responsibilities

• Own and maintain the document management environment (SharePoint, Aconex or client‑nominated EDMS), including structure, permissions, naming and numbering conventions.
• Maintain master document registers with strict revision and status control.
• Issue and log transmittals, track submittals, RFIs, change notices and follow up on overdue responses.
• Compile deliverables to client standards such as method statements, ITPs, test records, O&M manuals and as‑builts.
• Assemble tender and pre‑qualification packs, including compliance matrices.
• Maintain the ISO 9001:2015 controlled document set for the project function.
• Support project managers with schedules (MS Project / Primavera P6), minutes, action and risk registers, and weekly progress reporting.
• Coordinate site access, security passes and airside permits for engineers and OEM partners.

Required profile

• 3–5 years of experience in document control and/or project coordination, with at least two years in aviation, infrastructure or systems integration.
• Hands‑on experience with EDMS and disciplined revision control.
• Advanced Excel skills and proficiency in Word and PowerPoint formatting to a house standard.
• Working knowledge of MS Project or Primavera P6.
• Strong written English for client‑facing correspondence and tender documents.
• Based in Qatar with a transferable residence permit and NOC, or able to relocate on short notice.

Required skills

• SharePoint
• Aconex (or other EDMS)
• Advanced Excel
• MS Project
• Primavera P6
• Microsoft Word
• Microsoft PowerPoint
• ISO 9001:2015 documentation standards