Administration Manager – Office Operations & Executive Support

About the role

Seib Insurance & Reinsurance, part of the Chedid Capital Group, is seeking an Administration Manager to oversee daily office operations, support staff and senior leadership, and coordinate a range of administrative projects. The role reports directly to the COO & Deputy CEO and plays a pivotal part in ensuring smooth, cost‑effective business processes across the organization.

Key responsibilities

• Manage day‑to‑day office operations, handling maintenance, improvements, and issue resolution.
• Supervise the administration team, drivers, and administrative assistants.
• Assist employees with HR‑related queries and ensure compliance with internal policies.
• Oversee purchasing processes, verify LPOs, obtain quotations, and secure approvals.
• Review and cross‑check documents requiring the COO’s signature for accuracy and completeness.
• Organise company events, exhibitions, client meetings, and coordinate budgets with Finance and Marketing.
• Collaborate with Marketing to produce brochures and other collateral.
• Maintain the COO’s calendar, schedule appointments, and manage meeting logistics.
• Prepare agendas, minutes, and follow‑up on action items for management meetings.
• Lead projects assigned by the COO, ensuring timely delivery within scope.
• Support internal and external communications for the Captive Management Division.
• Promote cost‑saving initiatives, including paperless projects and resource optimisation.

Required profile

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum 7 years of experience in a similar administrative or operations role.
• Fluency in English and Arabic.

Required skills