Executive Assistant – Executive Office

About the role

A leading financial institution in Qatar is looking for a senior Executive Assistant to support its C‑suite leadership. The role sits at the heart of the executive office, handling confidential matters, coordinating with senior stakeholders, and ensuring the leadership agenda runs smoothly without supervision.

Key responsibilities

• Provide high‑level support to C‑suite executives, managing complex calendars, priorities and competing demands.
• Coordinate executive and board‑level meetings end‑to‑end, including agendas, papers, logistics, minutes and follow‑up on action items.
• Act as the first point of contact for the executive office, handling correspondence and liaising with internal leadership, regulators, board members and external partners.
• Prepare, review and refine presentations, reports, briefing notes and correspondence in both Arabic and English.
• Manage domestic and international travel, visas, itineraries and expense reporting.
• Handle highly confidential and market‑sensitive information with absolute discretion.
• Coordinate executive‑level events, delegations and official visits.
• Track deliverables across the leadership team and ensure timely completion.
• Support day‑to‑day running of the executive office, including document control and record management.

Required profile

• Minimum 10 years of experience as an executive assistant or in a comparable executive‑office role, supporting C‑suite or board‑level executives.
• Full professional fluency in Arabic and English (written and spoken).
• Bachelor’s degree.
• Prior experience in financial services, banking, capital markets or a regulated environment is strongly preferred.
• Proven discretion in handling confidential and sensitive information.

Required skills

• Advanced proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel).