Executive Personal Assistant

About the role

The Executive Personal Assistant provides comprehensive support to C‑suite executives, handling both professional and personal tasks. This role demands high confidentiality, proactive problem‑solving, and excellent service to internal and external stakeholders.

Key responsibilities

• Manage executive calendars, schedule appointments, meetings and complex travel itineraries.
• Handle phone calls, emails and correspondence, ensuring timely responses.
• Prepare documents, reports and presentations for meetings and conferences.
• Take meeting minutes, track action items and follow up on deliverables.
• Coordinate projects, monitor progress, and maintain timelines and reports.
• Perform personal errands, manage family events and process expense reports.
• Act as primary liaison between the executive and clients, stakeholders, and partners.
• Maintain strict confidentiality and exercise professional discretion at all times.

Required profile

• Minimum of 5 years experience supporting senior executives.
• Proven ability to manage complex calendars and travel arrangements.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication.
• High level of discretion and confidentiality.

Required skills