Secretary – Office Administration

About the role

The Secretary provides essential clerical and administrative support to ensure smooth office operations. Acting as the first point of contact for visitors and callers, the role is pivotal in managing communications, schedules, and records.

Key responsibilities

• Greet visitors, direct them appropriately, and answer/redirect phone calls and emails.
• Schedule meetings, appointments, conference calls, take minutes, and prepare summaries.
• Maintain filing systems, organize documents, draft and send correspondence, memos, and reports.
• Manage office supplies, place orders, handle travel arrangements, and process expense reports.
• Maintain confidential records, assist with presentations, and support internal communications.

Required profile

• Proven experience as a secretary or administrative assistant (minimum 5 years preferred).
• High level of professionalism, discretion, and strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.

Required skills

• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Familiarity with standard office procedures and equipment.