Senior Document Controller EPC (Oil & Gas / Power Plant Projects)

About the role

The Senior Document Controller will lead document control activities for EPC projects in the oil & gas and power plant sectors. Reporting to the project team, you will ensure accurate receipt, registration, distribution, tracking, retrieval and archiving of all project documentation.

Key responsibilities

• Implement company document control procedures, numbering conventions and transmittal protocols.
• Administer the Electronic Document Management System (EDMS) – register documents, maintain metadata, manage workflows and revision status.
• Receive, register, distribute, track, retrieve and archive engineering, procurement, construction, vendor and client documents throughout the project lifecycle.
• Manage incoming and outgoing transmittals, monitor review cycles and ensure timely closure of comments.
• Maintain Master Document Register, Deliverables Register and Document Distribution Matrix for traceability.
• Prepare periodic document control reports, highlighting planned vs. actual submission dates.
• Coordinate with clients, contractors, vendors and consultants to meet contractual document requirements.
• Perform quality checks and support internal/external audits.
• Supervise and coach junior Document Controllers.

Required profile

• Minimum 72 months (6 years) experience in document control on EPC projects.
• Proven experience supervising document control teams.
• Strong knowledge of document control procedures, transmittal management and record keeping.

Required skills

• Document transmittal and review management
• Records management and document archiving
• Document numbering and coding systems