Executive Secretary

About the role

We are looking for a proactive Executive Secretary to provide comprehensive administrative support to our senior management team. The role ensures smooth daily operations, effective coordination, and efficient communication across the organization.

Key responsibilities

• Manage executive calendars, schedule meetings, arrange travel, and handle correspondence.
• Prepare reports, presentations, meeting agendas, minutes and maintain accurate records.
• Coordinate internal and external communications, liaising with clients, stakeholders and department representatives professionally and confidentially.
• Prioritize appointments, follow up on action items and ensure timely delivery of key deliverables.
• Assist in organizing corporate events, conferences, and business travel arrangements.
• Handle confidential information with discretion and uphold a high level of professionalism.
• Support office operations and administrative processes to ensure efficiency and compliance with company policies.

Required profile

• Bachelor’s degree in Business Administration, Management, Human Resources or a related field.
• 3‑5 years of experience as an Executive Assistant, Personal Assistant or in a similar role supporting senior management.
• Excellent organizational, time‑management and multitasking abilities.
• Strong written and verbal communication skills in English and Arabic.
• Ability to handle sensitive information with confidentiality and professionalism.
• Attention to detail, problem‑solving skills and the capacity to work independently in a fast‑paced environment.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft PowerPoint.
• Proficiency in Microsoft Outlook.
• Experience with virtual collaboration tools.