Executive Secretary – Operations & Finance

About the role

The Executive Secretary provides high‑level administrative and coordination support to the Operational & Technical Affairs Director and the Chief Financial Officer. This role ensures smooth office operations, effective communication, and rigorous document control within Qatar National Cement Company.

Key responsibilities

• Manage daily schedules, appointments, and meeting logistics for the Director and CFO.
• Screen, prioritize, and coordinate incoming correspondence, reports, and official documents.
• Prepare executive correspondence, memoranda, reports, presentations, speeches, and confidential documents.
• Coordinate internal and external meetings, draft agendas, compile supporting materials, record minutes, and track action items.
• Maintain electronic and hard‑copy filing systems and ensure compliance with records‑management policies.
• Monitor executive action plans, follow up on management decisions, and liaise with all departments.
• Support executive management during audits, board meetings, and strategic initiatives.

Required profile

• Minimum five years of experience in executive administration or a similar secretarial role.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent written and verbal communication, maintaining confidentiality at all times.
• Proven ability to work collaboratively across departments and with external stakeholders.

Required skills

• Executive administration
• Business writing
• Management coordination
• Document control
• Report preparation

What we offer

• Opportunity to work in a leading cement manufacturing company.
• Professional development within a dynamic operational environment.
• Competitive compensation and benefits package.