Admin Assistant (Arabic Speaker)

About the role

We are seeking an organised and detail‑oriented Administrative Assistant who is fluent in Arabic and English to support our regional commercial operations from Qatar. The role involves assisting bid and tender activities and ensuring smooth preparation and submission of proposal documentation across the region.

Key responsibilities

• Provide administrative support to regional commercial and operational teams.
• Assist in preparing, formatting and submitting bid and tender documents.
• Collect, manage and maintain documents required for proposals and tender submissions.
• Maintain document control systems, filing records and commercial documentation.
• Prepare reports, presentations and correspondence in Arabic and English.
• Coordinate meetings, schedules and travel arrangements.
• Liaise with internal departments and external stakeholders to ensure timely submission of documentation.
• Perform general office administration and other duties as assigned.

Required profile

• Diploma or Bachelor’s degree in Business Administration or a related discipline.
• Minimum 2 years of experience in an administrative role.
• Previous experience supporting bid/tender, proposal or commercial teams is highly desirable.
• Fluent in spoken and written Arabic and English.
• Strong organisational and communication abilities with high accuracy and confidentiality.

Required skills

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).