Admin Assistant

About the role

Bureau Veritas Qatar is looking for a highly organized and proactive Admin Assistant to support daily office operations and provide executive‑level administrative assistance to senior management. The role ensures smooth coordination across departments, manages documentation, and contributes to a professional workplace environment.

Key responsibilities

• Provide comprehensive administrative and clerical support to ensure efficient office operations.
• Manage calendars, appointments, meetings and travel arrangements for senior management.
• Coordinate internal and external meetings, preparing agendas, presentations, materials and minutes.
• Act as the primary point of contact between executives, employees, clients and external stakeholders.
• Screen and manage incoming correspondence, emails, phone calls and visitor inquiries.
• Prepare business correspondence, reports, presentations and confidential documents.
• Maintain accurate filing systems, records and databases, both electronic and physical.
• Track action items and follow up with relevant departments to ensure timely completion of requests.
• Support document control activities, including scanning, filing, archiving and record maintenance.
• Assist with procurement, office supply management and vendor coordination.
• Support company events, management meetings, training sessions and corporate initiatives.
• Prepare periodic administrative reports and presentations for management review.

Required profile

• 3‑5 years of experience in administration, executive assistance or office coordination.
• Previous experience supporting senior management is preferred.
• Experience working in Qatar is an advantage.
• Excellent organizational and time‑management skills with the ability to prioritize competing tasks.
• Strong verbal and written communication skills in English.

Required skills

• Proficiency in Microsoft Outlook
• Proficiency in Microsoft Word
• Proficiency in Microsoft Excel
• Proficiency in Microsoft PowerPoint