Administrative Assistant

About the role

We are looking for a proactive and organised Administrative Assistant to support our busy commercial team. The role involves handling bid and tender documentation, maintaining accurate records, and providing general office support in a fast‑paced environment.

Key responsibilities

• Provide general administrative and clerical support to the commercial team.
• Assist in preparing, formatting and submitting bid and tender documents.
• Coordinate RFPs, RFQs and other commercial proposals.
• Maintain filing systems, document registers and ensure accurate record keeping.
• Draft reports, letters, presentations and other business correspondence.
• Arrange meetings, manage calendars and organise travel logistics.
• Liaise with internal departments to gather documents required for tender submissions.
• Perform data entry while maintaining confidentiality of commercial information.
• Support procurement, HR and finance with ad‑hoc administrative tasks.
• Undertake any other administrative duties as assigned.

Required profile

• Diploma or Bachelor’s degree in Business Administration or a related field.
• Minimum of 2 years’ experience in an administrative role.
• Previous experience supporting bid/tender or proposal teams is highly desirable.
• Strong organisational and time‑management abilities.
• Excellent written and verbal communication skills in English.
• High level of accuracy and ability to work under tight deadlines.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint