Administrative Assistant

About the role

We are seeking a proactive and organised Administrative Assistant to provide day‑to‑day administrative support to a busy commercial team. The role involves handling bid and tender documentation, maintaining accurate records, and coordinating various office activities in a fast‑paced environment.

Key responsibilities

• Provide general administrative and clerical support to the commercial team.
• Assist in preparing, formatting and submitting bid and tender documents.
• Support the coordination of RFPs, RFQs and other commercial proposals.
• Maintain filing systems, document registers and accurate records.
• Prepare reports, letters, presentations and business correspondence.
• Coordinate meetings, calendars and travel arrangements.
• Liaise with internal departments to collect documents required for tender submissions.
• Perform data entry while ensuring confidentiality of commercial information.
• Support procurement, HR and finance with ad‑hoc administrative tasks.
• Carry out other administrative duties as assigned.

Required profile

• Diploma or Bachelor’s degree in Business Administration or a related field.
• Minimum 2 years of experience in an administrative role.
• Previous experience supporting bid/tender, commercial or proposal teams is highly desirable.
• Strong organisational and time‑management abilities.
• Excellent written and verbal communication skills in English.
• High level of accuracy, attention to detail and ability to work under tight deadlines.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft Outlook.
• Proficiency in Microsoft PowerPoint.