Document Controller - Procurement

About the role

We are looking for a detail‑oriented Document Controller to support procurement operations by managing documentation, ensuring compliance, and maintaining accurate records.

Key responsibilities

• Manage and maintain all procurement‑related documentation, including tenders, contracts, purchase orders, and correspondence.
• Ensure proper document control, versioning, and filing in line with organizational standards and audit requirements.
• Support procurement teams in preparing and organizing tender documents, evaluation records, and contract files.
• Maintain a centralized repository for procurement records to ensure accessibility, traceability, and compliance.
• Monitor document submission timelines and ensure records are captured accurately and on time.
• Ensure compliance with document retention policies and regulatory requirements.
• Coordinate with internal stakeholders to collect required documentation for procurement processes.
• Support audit activities by providing accurate and complete documentation when required.
• Assist in tracking procurement activities and maintaining reporting logs related to documentation.

Required profile

• Bachelor’s degree or diploma in Business Administration, Supply Chain, or a related field.
• Minimum of 3–5 years of experience in document control, preferably within procurement.
• Strong attention to detail with excellent organizational and administrative skills.
• Strong communication skills and ability to coordinate across teams.

Required skills

• Document management systems
• Microsoft Dynamics (or similar ERP)
• ERP systems