Facilities Coordinator (Arabic speaking)

About the role

The Facilities Coordinator is the central point of contact for the office, ensuring smooth day‑to‑day operations, high‑quality reception service and efficient facilities coordination. The role blends administrative excellence with workplace support, vendor management, finance, health and safety activities and ad‑hoc requests to maintain a safe and enjoyable environment.

Key responsibilities

• Provide high‑class front‑desk and visitor management, delivering professional and pleasant customer experiences.
• Maintain FM standards and deliver IFM services contract in line with KPIs and SLAs.
• Coordinate monthly client performance reviews against agreed outputs.
• Account for the financial performance of site service delivery.
• Ensure completion of preventive‑maintenance (PPM) and remedial works for essential soft and hard services.
• Oversee maintenance of critical systems such as UPS, FM200, fire alarm, emergency lighting, M&E and HVAC.
• Manage suppliers and service providers supporting site operations.
• Assist in raising and managing purchase orders, work orders, e‑logbooks and related processes.

Required profile

• Minimum of 5–7 years of relevant facilities coordination experience.
• Fluent Arabic and English communication skills.
• Strong organisational and administrative abilities.

Required skills

• FM software
• Contract management
• CAFM
• Health and safety activities
• Microsoft systems
• Performance measurement
• E‑logbooks
• Vendor coordination