Head of Coordination & Document Control (Outsourced)

About the role

The organization is seeking a senior professional to lead its Coordination and Document Control function on an outsourced basis. The role will design, implement and continuously improve a robust document control system that supports efficient management, archiving and retrieval of project documents.

Key responsibilities

• Review existing document control policies, perform gap analysis and propose enhancements.
• Design and implement advanced processes and systems aligned with industry best practices.
• Conduct regular file validation audits to ensure compliance with quality standards.
• Enforce QD operating procedures for document submission, retention, destruction and regulatory compliance.
• Log incoming and outgoing mail and follow up on related actions.
• Facilitate communication between internal teams and external stakeholders on document control matters.
• Monitor action‑plan progress across departments and ensure timely completion of document‑related tasks.
• Prepare status reports and performance metrics for senior management.
• Perform other duties as required, managing priorities with minimal guidance.

Required profile

• Locally available in Qatar with a valid QID.
• Minimum 7 years of experience in document control and coordination.
• Bachelor’s degree in Information Management, Business Administration or a related field.

Required skills

• Advanced Excel skills.
• Proficiency with MS Office and Adobe applications.
• Experience with Electronic Document Management System (EDMS) solutions.
• Familiarity with Integrated Workplace Management Systems (IWMS) or equivalent.
• Understanding of building permit processes.