Operations Executive

About the role

A proactive, detail-oriented and highly organised Operations Executive is sought to oversee and coordinate daily operational activities across the organisation. The role manages corporate communications, tender and proposal submissions, contract and corporate documentation, and support for finance and procurement, acting as a key link between management, departments, clients, suppliers and external stakeholders.

Key responsibilities

• Coordinate day-to-day operations, monitor tasks and deadlines, and recommend process improvements
• Prepare and manage tenders, RFPs, RFQs and commercial proposals, and keep submission records
• Handle official company correspondence and coordinate communication between stakeholders
• Review, prepare and maintain contracts, agreements and corporate records
• Support finance and procurement, including LPOs, invoices, quotations and payment tracking
• Prepare operational reports and management presentations, and support meetings, travel and events

Required profile

• Bachelor's degree or diploma in Business Administration, Business Management, Commerce, Operations Management or a related field
• Minimum 3 years of relevant experience in operations, administration or business coordination
• Experience with tenders, RFP/RFQ preparation and contract review is highly desirable
• Good understanding of finance, procurement, invoicing and LPOs

Required skills

• Strong Microsoft Office, especially Word, Excel, Outlook and PowerPoint
• Excellent written and verbal English
• Attention to detail, confidentiality, and ability to handle multiple assignments under pressure