Personal Assistant to COO

About the role

We are seeking a highly organized Personal Assistant to support the Chief Operating Officer of a leading luxury trade and marketing group in Doha. The role involves managing daily administrative tasks, coordinating meetings, and handling confidential information with discretion.

Key responsibilities

• Manage the COO’s calendar, appointments, meetings and reminders.
• Coordinate internal and external meetings, preparing all necessary information in advance.
• Track priorities, action items, deadlines and follow‑ups for the COO.
• Prepare and organize emails, letters, reports, presentations, meeting notes and other documents.
• Arrange travel, reservations, itineraries and related requirements as needed.
• Communicate professionally with employees, clients, suppliers and partners.

Required profile

• 2–3 years of experience as a Personal Assistant, Administrative Assistant, Secretary or Office Coordinator.
• Diploma or bachelor’s degree in Business Administration or a related field (preferred).
• Business‑level English speaking and writing.
• Strong organizational, time‑management and discretion skills.

Required skills

• Proficient use of Microsoft Outlook.
• Proficient use of Microsoft Word.
• Proficient use of Microsoft Excel.
• Proficient use of Microsoft PowerPoint.
• Basic understanding and experience with AI tools.