Procurement Officer - Corporate Gifts & Promotional Items

About the role

An experienced and proactive Procurement Officer is sought to manage the sourcing and procurement of corporate gifts, promotional items, customized products, packaging and related materials. The role sits in the Procurement / Supply Chain department and covers the full process from receiving client requirements to delivery, with a focus on Qatar.

Key responsibilities

• Receive and review client requirements from the Sales/Project team, including specifications, quantities, branding, budget and delivery dates.
• Source suitable gifts, promotional merchandise, VIP gifts, customized products and packaging, and identify new local and international suppliers.
• Obtain and compare multiple quotations, prepare comparison sheets and recommendations, and negotiate price, payment terms, lead time, MOQs, samples and delivery conditions.
• Maintain relationships with existing suppliers and develop new ones, and coordinate samples, mock-ups and branding details before ordering.
• Issue and follow up purchase requests, LPOs/POs, supplier confirmations, invoices and delivery notes, and resolve supplier issues and delays.
• Monitor supplier performance, maintain supplier databases, product catalogs and sourcing records, and source internationally when needed.
• Ensure products meet approved samples and specifications, and keep client requirements confidential.

Required profile

• Minimum 3-5 years of procurement/sourcing experience, preferably in corporate gifts, promotional items, printing, advertising, events or exhibitions.
• Strong knowledge of the Qatar and UAE supplier markets is highly preferred; international sourcing experience (China, Turkey, Europe, UAE) is an advantage.
• Comfortable negotiating with vendors and handling urgent RFQs under pressure.

Required skills

• Supplier negotiation and vendor management.
• Understanding of customization methods such as printing, engraving, embroidery, laser marking, UV printing, screen printing and packaging.
• Ability to compare quotations by total value, including quality, lead time and reliability.
• Strong Excel and Microsoft Office skills; ERP/procurement system experience preferred.
• Good English communication and attention to detail.