Admin Executive – Automotive Industry

About the role

We are seeking an experienced Admin Executive with a solid background in the automotive industry to support daily administrative and operational activities. The role involves coordinating with multiple internal departments and external partners to ensure smooth business processes.

Key responsibilities

• Handle day‑to‑day administrative tasks and provide effective support to the department.
• Maintain and organize company records, documents, reports, and correspondence.
• Prepare letters, reports, spreadsheets, presentations, and other administrative documents as required.
• Coordinate with internal teams such as Sales, Aftersales, Service, Parts, Finance, HR, and Operations.
• Maintain accurate records of vehicles, service documents, customer information, invoices, purchase orders, and related paperwork.
• Assist with vehicle registration, insurance, renewals, permits, and other automotive‑related administrative requirements.
• Liaise with customers, suppliers, government authorities, and external service providers when needed.
• Support the preparation and submission of documents related to vehicle sales, service, and aftersales operations.
• Follow up on pending administrative requests to ensure timely completion.
• Maintain proper filing systems for both physical and electronic documents.
• Assist management with scheduling, meeting coordination, correspondence, and other administrative duties.
• Prepare regular administrative reports and provide updates to management.
• Monitor office supplies and coordinate procurement as required.
• Ensure all administrative processes comply with company policies.
• Perform any other administrative duties assigned by management.

Required profile

• Proven experience as an administrative executive, preferably within the automotive sector.
• Strong organizational and communication abilities.
• Ability to coordinate effectively across multiple departments.
• Attention to detail and accuracy in record‑keeping.
• Familiarity with automotive administrative processes such as vehicle registration and insurance.

Required skills