Administrative Assistant – Arabic Speaker (Qatar)

About the role

We are seeking an organised and detail‑oriented Administrative Assistant who is fluent in Arabic and English to support our regional commercial operations from Qatar, with a focus on KSA projects. The role involves providing comprehensive administrative support, handling bid and tender documentation, and ensuring smooth coordination between internal teams and external stakeholders.

Key responsibilities

• Provide administrative assistance to regional commercial and operational teams.
• Assist in preparing, formatting and submitting bid and tender documents.
• Collect, manage and control documents required for proposals and tender submissions.
• Maintain document control systems, filing records and commercial documentation.
• Prepare reports, presentations and correspondence in Arabic and English as needed.
• Coordinate meetings, schedules and travel arrangements.
• Liaise with internal departments and external stakeholders to ensure timely submission of documentation.
• Perform general office administration and other duties as assigned.

Required profile

• Diploma or Bachelor’s degree in Business Administration or a related discipline.
• Minimum 2 years of experience in an administrative role, preferably supporting bid/tender or commercial teams.
• Fluent in Arabic and English, both spoken and written.
• Strong organisational and communication abilities with a high level of accuracy and confidentiality.

Required skills

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).