Administrative Assistant

About the role

We are seeking an Administrative Assistant to provide effective administrative and operational support to General Management and various departments. The role involves handling office administration, documentation, procurement coordination, attendance tracking, and supplier liaison.

Key responsibilities

• Manage administrative emails, phone calls, correspondence, filing, and office documents.
• Maintain accurate records and ensure proper filing of company and employee documents.
• Coordinate with maintenance teams, suppliers, housekeeping, and other departments as required.
• Monitor office supplies, inventory, accommodation records, and arrange replenishment when needed.
• Verify invoices and payment-related documents and coordinate with the Accounts Department.
• Prepare purchase requests in the ERP system, process procurement documents, and follow up on approvals and deliveries.
• Generate daily employee attendance records through the attendance system.
• Maintain confidentiality of company and employee information and ensure the office is properly organized.

Required profile

• Bachelor’s degree or equivalent qualification.
• 2–4 years of relevant experience in administration, procurement, accommodation, facilities, or maintenance coordination.

Required skills

• Proficiency in MS Word.
• Proficiency in MS Excel.
• Experience with ERP/procurement systems.
• Knowledge of SAP.