Administrative Assistant – Office Support & Reporting

About the role

The Administrative Assistant provides comprehensive administrative and secretarial support to the site, handling reports, scheduling, and correspondence while ensuring accuracy and timeliness.

Key responsibilities

• Manage appointment scheduling and coordination using Microsoft Outlook.
• Assemble, analyze, and prepare reports, agendas, and presentation materials.
• Maintain electronic and physical files, compile records, and process documents promptly.
• Draft and produce grammatically correct correspondence, including letters and memoranda.
• Develop and edit PowerPoint slides and other presentation assets.
• Screen and direct incoming calls, set up conference calls, and handle walk‑in requests.
• Support special projects and proactively suggest process improvements.

Required profile

• Minimum four years of executive‑level administrative experience.
• Associate degree or business certification preferred; high school diploma required.
• Strong analytical, problem‑solving, and time‑management abilities.
• Excellent written and verbal English communication skills.
• Ability to thrive in a high‑stress, fast‑paced environment and manage multiple tasks simultaneously.

Required skills

• Proficiency with Microsoft Office Suite: Word, PowerPoint, Excel, and Outlook.
• Experience in data collection and basic analysis.

What we offer

• Opportunity to work in a dynamic, diverse workforce.
• Engagement in varied administrative projects with room for professional growth.