Chairman Office Coordinator

About the role

The Chairman Office Coordinator will oversee the daily operations of the Chairman’s Office, acting as the central hub for communication between the Chairman, senior management, internal departments, and external stakeholders. This senior role requires strong leadership, confidentiality, and the ability to manage a wide range of administrative tasks.

Key responsibilities

• Coordinate and manage all daily activities of the Chairman’s Office, including meetings, travel, and correspondence.
• Serve as the primary liaison between the Chairman, management, departments, clients, government authorities, banks, embassies, and suppliers.
• Prepare, review, and maintain confidential letters, reports, presentations, and official documents.
• Maintain the Chairman’s calendar, schedule appointments, and ensure timely follow‑up on actions.
• Monitor tasks assigned by the Chairman and ensure completion by relevant departments.
• Collaborate with HR, Finance, Legal, Procurement, and other functions on assigned matters.
• Handle banking matters, government interactions, and procurement for the office.
• Record meeting minutes, prepare agendas, and track action items.
• Provide messenger and coordination duties as needed and support special projects.

Required profile

• 8‑10 years of experience in executive administration, Chairman’s Office, or senior office coordination.
• Bachelor’s or Master’s degree or equivalent qualification.
• Excellent written and verbal communication skills in both Arabic and English.
• Valid driving licence, QID, and ability to transfer sponsorship.
• Flexibility to work and travel as required.

Required skills

• Proficiency in Arabic and English communication.

What we offer

• Competitive full‑package salary of QAR 10,000 per month.
• Opportunity to work closely with senior leadership in a dynamic environment.
• Support for professional growth and involvement in high‑impact projects.