Executive Assistant (Procurement & Contracts)

About the role

An experienced, highly organized and proactive Executive Assistant is sought to provide high-level executive and operational support to the CEO and Executive Office in Doha, Qatar. The role also covers procurement, tender coordination, contract administration and financial documentation. The ideal candidate has supported C-level executives, handled confidential matters and coordinated with multiple departments and subsidiaries.

Key responsibilities

• Support the CEO and Executive Office: manage calendars, appointments, meetings, travel and logistics; prepare and review correspondence, reports, presentations and agendas; coordinate board and executive meetings and track action points.
• Handle sensitive contracts, financial information, HR matters and executive communications with strict confidentiality.
• Assist with tenders, RFPs, RFQs, BOQs and commercial submissions, and coordinate with project teams, suppliers and consultants.
• Support purchase requisitions, LPOs, POs, work orders and procurement approvals, and monitor tender deadlines.
• Assist with contract preparation, document review, filing and renewal follow-ups, and coordinate with Finance and Operations on invoices and payments.
• Monitor pending approvals, support management reporting, document standardization and process improvement, and liaise with clients, consultants and suppliers.

Required profile

• Bachelor's degree in business administration, management, office administration or a related field.
• Minimum 3-5 years of experience in executive assistance, senior management support, operations coordination, procurement or contract administration.
• Experience supporting a CEO, Deputy CEO, Managing Director or similar senior executive is highly preferred.
• Practical experience with tender documentation, LPOs, POs, invoices and work orders is preferred.
• Experience across multiple departments, subsidiaries or business units is an advantage.
• Excellent written and verbal communication skills.
• Immediate joining or very short notice is strongly preferred; candidates familiar with Qatar business practices are preferred.

Required skills

• Strong proficiency in Microsoft Outlook, Word, Excel and PowerPoint.
• Familiarity with ERP systems, document management systems or electronic signature platforms is an advantage.