Executive Secretary

About the role

We are seeking an Executive Secretary to support the General Manager at InterContinental Doha, a luxury hotel in Qatar’s West Bay district. The role combines high‑level administrative duties with hospitality service, ensuring smooth operations of the executive office.

Key responsibilities

• Manage the General Manager’s calendar, schedule meetings, arrange travel and prioritize daily tasks.
• Prepare correspondence, reports, presentations and accurate meeting minutes.
• Coordinate communication between the Executive Office and all hotel departments.
• Handle confidential documents and records with discretion.
• Welcome VIP guests and coordinate special requests with relevant teams.
• Process purchase requests, invoices, expense reports and maintain office supplies.
• Organise business travel, events and Executive Committee meetings.
• Maintain filing systems and ensure compliance with IHG policies and procedures.
• Provide additional administrative support to the General Manager as needed.

Required profile

• Bachelor’s degree.
• 3–5 years of experience as an Executive Secretary, Executive Assistant or similar role.
• Strong proficiency in Microsoft Outlook, Word, Excel and PowerPoint.
• Excellent organisational, multitasking and time‑management abilities with high attention to detail.
• Professionalism and discretion when dealing with confidential information and senior stakeholders.
• Previous experience in a luxury hotel or international hospitality group is an advantage.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Document and data management systems

What we offer

• Competitive salary and benefits package.
• Opportunity to work with a talented team in a prestigious luxury hotel.