Office Assistant (Administrative Support)

About the role

We are recruiting an Office Assistant to support the daily administrative operations of the Shafallah Department. The role involves providing general administrative and secretarial support, handling confidential information, and ensuring smooth office functions.

Key responsibilities

• Perform administrative and secretarial support, coordinate activities, conduct research and ensure requests are carried out.
• Handle inquiries, review and answer mail, and determine if executive action is required.
• Provide telephone backup, schedule appointments, meetings and travel itineraries, and coordinate related arrangements.
• Draft letters, internal memos, and compose routine and non‑routine correspondence.
• Maintain confidential filing systems, manage document control and ensure completeness of scanned documents.
• Coordinate office supplies, maintain office equipment, and ensure proper vehicle maintenance and driver logs.

Required profile

• High school graduation with a minimum of 2 years relevant experience.
• Fluent in English (speaking, reading, writing) and preferably basic Arabic.
• Valid Qatari driving license.
• Ability to work independently and as part of a team in a fast‑paced environment.
• Strong multitasking, problem‑solving and quality‑conscious attitude.

Required skills

• Microsoft Office Suite
• Computer literacy