Procurement Officer - Corporate Gifts & Promotional Items

About the role

An experienced and proactive Procurement Officer is sought to manage the sourcing and procurement of corporate gifts, promotional items, customized products, packaging and related materials. The role sits in the Procurement / Supply Chain department and covers the full process from receiving client requirements to delivery, with a focus on Qatar.

Key responsibilities

• Receive and review client requirements from the Sales/Project team, including specifications, quantities, branding, budget and delivery dates.
• Source suitable gifts, promotional merchandise, VIP gifts, customized products and packaging, and identify new local and international suppliers.
• Obtain and compare multiple quotations, prepare comparison sheets and recommendations, and negotiate price, payment terms, lead time, MOQs, samples and delivery conditions.
• Maintain relationships with existing suppliers and develop new vendor sources.
• Coordinate samples, mock-ups, branding, colors, materials and packaging before ordering, and check quotations against client requirements.
• Work with Sales, Production, Design, Finance, Logistics and Project teams, and issue and follow up purchase requests, LPOs/POs, confirmations, invoices and delivery notes.
• Follow up suppliers on production and delivery, handle urgent sourcing needs and monitor supplier performance.
• Solve supplier issues, shortages, quality problems and delivery delays, and source internationally when needed.
• Maintain an updated supplier database, product catalogs, price lists, samples and sourcing records, and keep client and company information confidential.

Required profile

• Minimum 3-5 years of procurement/sourcing experience, preferably in corporate gifts, promotional items, printing, advertising, events or exhibitions.
• Strong knowledge of the Qatar and UAE supplier markets is highly preferred; international sourcing experience (China, Turkey, Europe, UAE) is an advantage.
• Comfortable negotiating with vendors and challenging quotations, and able to work under pressure on multiple urgent RFQs.
• Good written and verbal English and strong attention to detail.

Required skills

• Supplier negotiation and vendor management.
• Understanding of customization methods such as printing, engraving, embroidery, laser marking, UV printing, screen printing, packaging and branding.
• Ability to compare quotations by total value, including quality, specifications, lead time and payment terms.
• Strong Excel and Microsoft Office skills; ERP/procurement system experience preferred.