Projects Specialist – Executive Office Support

About the role

The Projects Specialist will support the Senior Vice President (SVP) of Product Development & Design, providing high‑level executive assistance, project coordination and strategic support to ensure the SVP’s office runs smoothly and efficiently.

Key responsibilities

• Manage the SVP’s complex calendar, travel arrangements, meetings and agenda prioritisation.
• Serve as the primary liaison between the SVP, senior leadership, external partners, vendors and cross‑functional teams.
• Prepare, review and assemble executive‑level documentation including memos, presentations, reports and briefing materials.
• Coordinate confidential and non‑confidential projects, tracking timelines, deliverables and follow‑ups.
• Support departmental strategy execution by consolidating project inputs, monitoring progress and reporting to the SVP.
• Facilitate leadership meetings, workshops and strategic sessions, creating agendas and consolidating materials.

Required profile

• Diploma or Bachelor’s degree with at least 4 years of experience supporting senior leadership.
• Proven ability to manage complex calendars, competing priorities and high‑volume workflows under strict timelines.
• Strong project coordination skills with independent follow‑up and timely execution.
• Excellent communication, organisation and interpersonal skills, with experience interacting at senior leadership level.

Required skills

• Advanced proficiency in MS Office applications (PowerPoint, Excel, Outlook).
• Experience with project management tools such as Power BI, Jira or similar.
• High attention to detail and ability to craft clear presentations, memos and reports.
• Discretion and professionalism in handling confidential information.