Secretary – Front Desk & Administrative Support

About the role

Alpha Energy is seeking a proactive Secretary to manage front‑desk operations and provide comprehensive administrative support. The role involves welcoming visitors, handling communications, and ensuring a secure, well‑organized office environment.

Key responsibilities

• Act as the first point of contact by greeting visitors, directing them, and notifying relevant staff of their arrival.
• Answer, screen, and route incoming phone calls and emails professionally, providing accurate information when required.
• Handle gate passes, receive, sort, and distribute daily mail, deliveries, and correspondence promptly.
• Coordinate and route customer and supplier inquiries to the appropriate departments or personnel.
• Arrange drivers’ schedules for purchase order collections and coordinate shipment bookings while tracking incoming deliveries.
• Receive, record, and distribute customer and supplier invoices to the relevant departments.
• Perform general clerical duties such as filing, scanning, photocopying, and document control.
• Support effective communication between teams by documenting actions, highlighting irregularities, and following up on ongoing needs.
• Maintain office security by controlling access at reception, managing visitor logs, and informing concerned staff prior to visits.
• Carry out other reception or administrative duties as assigned by the direct manager.

Required profile

• Education degree is a must.
• Available to work in Qatar.
• Preferred experience in the oil and gas sector.