Secretary

About the role

A secretary provides essential clerical and administrative support to ensure the smooth operation of an office. They are often the first point of contact for visitors and callers and play a key role in organizing communications, managing schedules, and maintaining records.

Key responsibilities

• Greet visitors and direct them appropriately
• Answer and redirect phone calls and emails
• Schedule meetings, appointments, and conference calls
• Take minutes during meetings and prepare summaries
• Maintain filing systems and organize documents
• Draft and send correspondence, memos, and reports
• Manage office supplies and place orders as needed
• Handle travel arrangements and expense reporting
• Maintain confidential records and department files
• Assist with presentations and internal communications

Required profile

• Proven experience as a secretary or administrative assistant
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• High level of professionalism and discretion
• High school diploma (additional certifications preferred)

Required skills

• MS Office Word
• MS Office Excel
• MS Office Outlook