University Office Coordinator

About the role

We are looking for an organized and detail‑oriented Office Coordinator to provide administrative and clerical support within an academic environment. The role involves supporting faculty, staff, and students to ensure efficient departmental operations.

Key responsibilities

• Manage day‑to‑day office administration and departmental coordination.
• Handle correspondence, documentation, data entry, and administrative transactions.
• Coordinate meetings, workshops, agendas, minutes, and action‑item follow‑ups.
• Prepare administrative, statistical, and periodic reports.
• Maintain accurate electronic and physical records, files, and databases.
• Coordinate with internal departments and stakeholders to ensure timely completion of requests.
• Prepare letters, reports, presentations, spreadsheets, and other official documents.
• Provide general clerical, logistical, and administrative support to ensure smooth departmental operations.

Required profile

• Bachelor’s degree in Business Administration, Management, Office Administration, Communications, or a related field.
• At least 3 years of experience in office administration, departmental coordination, or administrative support.
• Experience in higher education or a large institutional environment is preferred.
• Strong proficiency in Microsoft Office, especially Excel, Word, PowerPoint, and Outlook.

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Outlook