Administration Coordinator

About the role

The Administration Coordinator provides essential administrative and secretarial support to ensure the smooth daily operation of the department. This role handles confidential information, manages communications, and assists with departmental projects.

Key responsibilities

• Manage calendars, travel arrangements, and appointment scheduling for the Line Manager.
• Handle correspondence, emails, faxes, and telephone calls, ensuring timely follow‑up.
• Prepare and distribute business documents, reports, presentations, and spreadsheets.
• Maintain confidential filing systems and organize departmental manuals and source material.
• Track staff travel paperwork, including exit permits, tickets, per diems, hotels, and visas.
• Coordinate office equipment for new and existing staff and maintain asset records.
• Support departmental projects as directed by the Line Manager.
• Promote corporate values through professional communication and service.

Required profile

• High School, vocational qualification or diploma (or equivalent) with at least 3 years of relevant experience.
• Ability to handle confidential and sensitive information with discretion.
• Strong organizational skills and the capacity to manage multiple tasks under deadlines.

Required skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Effective document management and filing.
• Calendar and travel coordination.