Administrative Assistant

About the role

The University of Doha for Science and Technology (UDST) is seeking a proactive Administrative Assistant to support daily operations across the campus. The role involves providing comprehensive administrative and secretarial services, ensuring smooth coordination among staff, students, and external partners.

Key responsibilities

• Provide administrative and office support to the team, facilitating day‑to‑day operations.
• Act as the primary point of contact and liaison with internal offices, external institutions, and agencies.
• Manage schedules, calendars, and travel arrangements for staff.
• Handle telephone communications, greet and direct visitors, and respond to inquiries.
• Organize and facilitate meetings, conferences, and special events, including venue booking, agenda preparation, minute taking, and follow‑up actions.
• Establish and maintain physical and electronic files, update databases, and ensure confidentiality and proper retention of records.
• Create, compose, and edit administrative correspondence and various reports (technical, statistical, financial, narrative).
• Serve as front‑desk receptionist during meal breaks and other periods as needed.

Required profile

• Highly organized and proactive with strong attention to detail.
• Understanding and alignment with UDST’s values, mission, and vision.
• Excellent communication skills for interacting with staff, students, and external partners.
• Ability to solve administrative problems and manage multiple tasks simultaneously.

Required skills