Administrative Coordinator, Desert Futures Design Studio

About the role

The Administrative Coordinator supports the delivery and completion of the QF-funded Desert Futures Design Studio at Georgetown University in Qatar. The role coordinates logistics, communications, course operations and documentation across faculty, students and external partners, and after the studio helps with the research and dissemination phase. It is a part-time (up to 10 hours per week), temporary, non-sponsored position based in Doha, open only to locally based candidates who already hold the necessary sponsorship to live and work in Qatar.

Key responsibilities

• Plan logistics for classroom sessions, field visits, events and student engagement activities
• Support partnerships with the Ministry of Municipality, Qatar Museums, Qatar Foundation, Earthna and other stakeholders
• Manage communications, project documentation and dissemination of course activities
• Help complete the Desert Futures research and design publication
• Organize exhibitions and public events tied to the course
• Liaise with partners, manage calendars and follow-ups, and handle VIP guests if needed
• Work with the Communications Team to promote events and create stories for internal and external audiences
• Document course processes and outputs through notes, photos and written materials, and prepare a summary report
• Prepare course materials, support assessment tasks, and collect student and faculty contributions
• Contribute to research and writing for the publication and coordinate the editorial process with external contractors

Required profile

• Bachelor's degree
• 1+ years of experience in academic program coordination, research support, exhibition/event coordination or similar administrative roles
• Preferred: experience with cultural and academic institutions, interdisciplinary teams or field-based courses, and demonstrated research experience
• Training or coursework in project coordination, design research or communication is preferred

Required skills

• Strong organizational, coordination and project-management skills
• Excellent written and verbal communication
• Ability to work independently with multiple stakeholders in an interdisciplinary setting
• Documentation, content creation and basic research skills
• Familiarity with academic programs, creative projects or field-based learning is an asset
• Proficiency with common office and communication tools such as MS Office and Google tools