Front Office Receptionist

About the role

A professional, organized and friendly Front Office Receptionist is sought to manage daily reception activities and provide administrative support. The successful candidate will be the first point of contact for visitors, clients and employees, helping to maintain a welcoming and professional office environment.

Key responsibilities

• Greet and welcome visitors, clients and employees professionally and courteously.
• Answer, screen and direct incoming telephone calls and emails to the right departments.
• Keep the reception area clean, organized and presentable.
• Coordinate meeting room bookings and help with meeting arrangements.
• Receive, sort and distribute mail, packages and courier deliveries.
• Maintain visitor records and coordinate visitor access with the relevant departments.
• Provide administrative and clerical support such as filing, scanning, printing and data entry.
• Coordinate with office suppliers and service providers, and monitor stationery and pantry supplies for replenishment.
• Assist HR and Administration with employee documentation and onboarding, and support travel and hotel bookings.
• Keep company information confidential and perform other duties assigned by management.

Required profile

• Diploma or bachelor's degree in Business Administration, Hospitality or a related field.
• At least 2 years of experience in a receptionist, front desk or administrative support role.
• Previous experience in a corporate or consultancy environment is an advantage.
• Excellent verbal and written English; Arabic is an advantage.
• Professional appearance, positive attitude and strong interpersonal skills.

Required skills

• Proficiency in Microsoft Office: Outlook, Word, Excel and Teams.
• Strong organization, multitasking and time-management skills.
• Ability to work independently and handle confidential information.