Office Secretary

About the role

A full-time, on-site Office Secretary position in Doha, Qatar, within Wahat Bin Jfin Trading W.L.L., a hospitality, retail and F&B developer that owns and operates Mary Café. The role supports daily office operations and aligns with the company's hospitality standards.

Key responsibilities

• Manage correspondence, maintain records, prepare documents and organize schedules and appointments
• Greet visitors and handle phone and email inquiries
• Coordinate with internal teams to ensure smooth communication and workflow
• Assist executives with administrative tasks, arrange meetings and maintain office supplies and basic logistics

Required profile

• Experience in company secretarial work, such as handling official correspondence, supporting documentation and basic compliance-related tasks
• Executive administrative assistance, including calendar management and meeting coordination
• Customer service skills focused on hospitality, responsiveness and a positive guest experience
• Diploma or bachelor's degree in Business Administration, Office Management or a related field preferred
• Prior experience in hospitality, F&B or retail is an advantage
• Ability to work on-site in Doha and collaborate with a diverse team

Required skills

• Clerical skills: document preparation, filing, data entry and organized office records
• Proficiency in standard office software (e.g. MS Office suite) and email and scheduling tools
• Strong organization, attention to detail and ability to manage multiple tasks in a fast-paced environment