Project & Administrative Assistant

About the role

Baker Tilly Qatar is seeking a highly organized and proactive Project & Administrative Assistant to provide dedicated administrative, project and tender support. You will support daily operations, manage schedules, client documentation, proposals and tender submissions, and help ensure that every engagement runs smoothly, on time and to a professional standard.

Key responsibilities

• Manage calendars, appointments, meetings, room bookings and Microsoft Teams coordination
• Prepare, format and proofread reports, correspondence and presentations
• Attend meetings, take minutes and follow up on action points
• Coordinate travel and logistics as required
• Maintain organized electronic and physical filing systems
• Monitor tender announcements, requirements and deadlines
• Coordinate the preparation and submission of tenders, RFPs, RFQs and EOIs
• Review and organize tender documents (TORs, scopes of work, instructions to bidders)
• Compile and format technical and commercial proposals
• Obtain company profiles, licenses and certificates from internal departments
• Maintain a tender register tracking opportunities, deadlines and outcomes, and follow up on submitted tenders and clarifications
• Maintain project trackers covering tasks, deadlines and deliverables, and follow up with stakeholders
• Support client communications, document control, version management and record-keeping, handling confidential information with discretion

Required profile

• Bachelor's degree or diploma in Business Administration or a related field
• 2-4 years of experience in administrative or coordination roles
• Experience in consulting or professional services is an advantage
• Exposure to tender preparation and proposal coordination is preferred
• Excellent written and verbal English
• Excellent organization, time management and attention to detail
• Ability to manage multiple priorities under tight deadlines

Required skills

• Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Tender preparation and proposal coordination