Technical Documentation Assistant – Turnaround Section

About the role

We are seeking a Technical Documentation Assistant to support the Turnaround Section in a large‑scale industrial environment. The role involves managing documentation workflows, coordinating with contractors, and ensuring compliance with HSEQ standards.

Key responsibilities

• Provide administrative and operational support to the Head of Turnaround Section and Contract Coordinator.
• Maintain and manage both external and internal correspondence logs, ensuring all communications are recorded, tracked, and closed without backlog.
• Schedule and coordinate periodic section meetings, record minutes, and track KPIs, training, and safety records.
• Retrieve and distribute technical documents, standards, and reference materials.
• Coordinate with lump‑sum contractors, prepare minutes of meetings, and verify submitted documentation.
• Utilize SharePoint and other document management systems to control document flow and ensure quality compliance.
• Process gate‑pass requests (manpower, materials, vehicles) through the HSEQ portal.
• Initiate, monitor, and track validity of requests for porta cabins, tool containers, and other contractor requirements.
• Maintain confidentiality of sensitive documents and follow approval protocols.
• Coordinate office stationery supplies with Facilities & Services and ensure overall housekeeping of the Turnaround Section.

Required profile

• Technical Diploma, Graduate degree or equivalent.
• Physically strong, dynamic and enthusiastic.
• Excellent English communication skills, both spoken and written.
• Minimum 5 years of direct experience as a Technical Documentation Assistant in a document control function, preferably within the Oil & Gas or Petrochemical industry.

Required skills

• SharePoint
• Technical Document Management Systems
• HSEQ portal