Administration Assistant

About the role

The Administration Assistant provides advanced, confidential, and diversified secretarial support to the team. You will create business documentation, prepare presentations and spreadsheets, and ensure accurate reporting and filing.

Key responsibilities

• Generate business documentation, including presentations and spreadsheets, and distribute them as required.
• Prepare charts, compile reports, and verify that all files are complete and properly organized.
• Perform administrative tasks following set procedures, maintain filing systems, and manage manuals and invoices.
• Coordinate travel arrangements and handle source data for the team.
• Research information, initiate assigned tasks, and coordinate internal and external communications.
• Respond to staff inquiries, complaints, and requests for information, interpreting procedures and policies.

Required profile

• High school qualification (Grade 4) with at least 2 years of relevant experience, OR a Bachelor’s degree (or equivalent) with at least 1 year of relevant experience.
• Internal candidates must have completed a minimum of 10 months in their current role, hold a PPM rating of 3 or above, and have no active final warning letter.
• Crew members (Cabin or Deck) require a NOC to apply.

Required skills

• Microsoft PowerPoint
• Microsoft Excel
• Microsoft Word