Junior Office Assistant

About the role

The Junior Office Assistant will support the line manager and department with document administration, logistical tasks and front‑desk duties, ensuring smooth daily operations.

Key responsibilities

• Distribute correspondences, mail and send faxes.
• Record all incoming and outgoing documents efficiently.
• Perform receptionist duties, greet employees and direct them to appropriate staff.
• Arrange and prepare refreshments for meetings and assist clients/guests as needed.
• Maintain a proper filing system and file documents within 24 hours with zero errors.
• Assist, process, update and maintain various staff records.
• Update and maintain the department database.
• Monitor office/pantry supplies and prepare replenishment requisitions.
• Undertake cleaning activities and keep the area tidy.
• Wash and clean pantry materials, prepare and serve beverages, and perform other kitchen duties.
• Perform other department duties as directed by the Head of Department.

Required profile

• Basic literacy and numeracy skills.
• English communication skills.
• Ability to work collaboratively within a team.
• Capability to handle confidential information and self‑manage assignments.
• Strong administrative abilities to support departmental needs.

Required skills