Senior Document Controller – EPC (Oil & Gas / Power Plant Projects)

About the role

The Senior Document Controller will lead document control activities for EPC projects in the oil & gas and power plant sectors, ensuring accurate receipt, registration, distribution, tracking and archiving of all project documentation. This role acts as the primary point of contact for internal teams and external stakeholders and supervises a team of Document Controllers.

Key responsibilities

• Implement company document control procedures, numbering conventions, revision control and transmittal protocols.
• Administer the Electronic Document Management System (EDMS), maintaining document registration, metadata, workflows and revision history.
• Receive, register, distribute, track, retrieve and archive engineering, procurement, construction, vendor and client documents throughout the project lifecycle.
• Manage document transmittals, monitor review cycles and ensure timely closure of comments.
• Maintain Master Document Register, Deliverables Register, Document Distribution Matrix and other control records.
• Monitor planned versus actual submission dates, report delays and prepare periodic document control reports.
• Maintain correspondence records including RFIs, NCRs, TQs and site instructions.
• Coordinate with project teams, clients, contractors and consultants to ensure contractual compliance.
• Perform quality checks on documents before issuance and support internal and external audits.
• Supervise, coach and review the work of Document Controllers, driving continuous improvement.

Required profile

• Diploma or Bachelor’s degree in Engineering, Business Administration, Information Management or related field.
• Professional certification in Document Control (e.g., CDCS) is an advantage.
• 6–8 years of document control experience on EPC projects, preferably in oil & gas, power generation or petrochemical sectors.
• Hands‑on experience with Electronic Document Management Systems such as Aconex, SharePoint, OpenText or ProArc.

Required skills

• Aconex
• SharePoint
• OpenText
• ProArc