Executive Assistant

About the role

Burjline Builders is looking for an experienced, highly organised and proactive Executive Assistant to provide high-level executive and operational support to the CEO and the Executive Office in Doha. The role also covers procurement, tender coordination, contract administration and financial documentation. Immediate joining is preferred.

Key responsibilities

• Support the CEO and Executive Office: manage calendars, appointments, meetings and travel; prepare and review correspondence, reports, presentations and agendas; coordinate board and executive meetings and track action points.
• Handle confidential contracts, financial information, HR matters and executive communications with strict confidentiality.
• Assist with tenders, RFPs, RFQs, BOQs and commercial submissions, and coordinate with project teams, suppliers and consultants.
• Support purchase requisitions, LPOs, POs, work orders and procurement approvals, and monitor tender deadlines.
• Help with contract preparation, document review, filing and renewal follow-ups, and coordinate with Finance and Operations on invoices and payments.
• Monitor pending approvals, support management reporting, liaise with clients, consultants and suppliers, and help with special projects and events.

Required profile

• Bachelor's degree in business administration, management, office administration or a related field.
• Minimum 3-5 years of experience in executive assistance, senior management support, operations coordination, procurement or contract administration.
• Experience supporting a CEO, Deputy CEO, Managing Director or other senior executive is highly preferred.
• Practical experience with tender documentation, LPOs, POs, invoices and work orders is an advantage.
• Experience across multiple departments, subsidiaries or business units is an advantage.
• Excellent written and verbal communication skills.
• Preferred: experience in Qatar, immediate availability, and a mix of executive support and procurement/contract experience.

Required skills

• Strong proficiency in Microsoft Outlook, Word, Excel and PowerPoint.
• Familiarity with ERP systems, document management systems or electronic signature platforms is an advantage.