Secretary / Admin Assistant - Legal & Insurance Department

About the role

A well-established diversified business group in Qatar is looking for an organized, detail-oriented Secretary to support its Legal & Insurance Department. The role covers confidential document handling, coordination of departmental activities, preparation of official correspondence and support of Arabic-English communication and translation.

Key responsibilities

• Provide daily secretarial and administrative support to the Legal & Insurance Department.
• Manage calendars, schedule meetings, coordinate appointments and organise departmental activities.
• Prepare, format and maintain official letters, legal correspondence, reports and other documents.
• Draft, review and translate correspondence between Arabic and English, ensuring accuracy and clarity.
• Maintain organised, confidential records of legal documents, contracts, insurance policies, claims and related correspondence.
• Monitor document submissions, policy renewals, important deadlines and pending actions.
• Coordinate with internal departments, external legal advisors, insurance companies and other stakeholders.
• Handle incoming calls, emails and enquiries in Arabic and English.
• Prepare meeting agendas, record minutes and follow up on action items.
• Maintain accurate electronic and physical filing systems while protecting sensitive information.

Required profile

• Minimum 3-5 years of secretarial or administrative experience, preferably in a Legal, Insurance or Corporate Affairs department.
• Diploma or bachelor's degree in Business Administration, Secretarial Studies or a related field.
• Strong time management, multitasking, coordination, document control and follow-up abilities.
• High attention to detail, discretion, confidentiality and ability to work independently in a corporate environment.
• Arabic reading and writing is preferred.

Required skills

• Proficiency in Microsoft Office, especially Word, Excel, PowerPoint and Outlook.
• Communication skills in English and Arabic are an added advantage.