Administration Coordinator

About the role

The Administration Coordinator provides essential secretarial and administrative support to ensure the smooth operation of the Ground Services department in Doha. The role involves handling confidential information, managing correspondence, and supporting departmental projects.

Key responsibilities

• Perform secretarial duties, including managing calendars, travel arrangements, and handling incoming/outgoing communications.
• Maintain a confidential filing system for all department correspondence and source materials.
• Prepare and distribute correspondence, respond to emails and telephone calls, and follow up with other sections to ensure task completion.
• Arrange office equipment for staff, access and maintain records for department assets, and support other duties as directed by the Head of Department.

Required profile

• Bachelor’s degree with at least 2 years relevant experience, or Diploma/High School with 3 years experience.
• Excellent written and spoken English, strong communication skills, and ability to work in a cross‑cultural environment.
• High level of confidentiality, self‑discipline, motivation, responsibility and focus.

Required skills

• Proficient computer skills.
• Ability to manage multiple tasks and meet deadlines.