Administration & Procurement Coordinator

About the role

We are seeking an Administration & Procurement Coordinator to manage daily administrative tasks, support procurement processes, and assist sales and project teams. The role requires hands‑on experience with SAP and strong organisational abilities to ensure smooth operations across multiple departments.

Key responsibilities

• Handle daily administrative duties, prioritising workload to meet deadlines.
• Create, process, and follow up on Purchase Orders (PO) and Sales Orders (SO) using SAP.
• Obtain, compare, and evaluate supplier quotations and coordinate with suppliers on availability, order status, and delivery schedules.
• Prepare client quotations, commercial proposals, delivery notes, and manage delivery schedules.
• Maintain accurate records of POs, SOs, quotations, invoices, delivery documents, and supplier correspondence.
• Respond to customer inquiries via phone and email professionally and promptly.
• Collaborate with Sales, Procurement, Finance, Warehouse, Logistics, and Project teams.
• Monitor pending orders, quotations, and deliveries, providing administrative support to departmental and project activities.

Required profile

• 3–5 years of experience in administration, procurement, purchasing, sales support, logistics or supply chain.
• Hands‑on experience with SAP, preferably processing both Purchase and Sales Orders.
• Proven ability to obtain and compare supplier quotations and coordinate with internal and external stakeholders.
• Strong written and verbal communication skills with high attention to detail.
• Excellent organisational and multitasking abilities, capable of working independently or within a team.

Required skills

• SAP
• Microsoft Excel
• Microsoft Word
• Microsoft Outlook