Administrative Assistant / Executive Secretary – Immediate Joiner

About the role

This full‑time, on‑site position in Doha supports senior management with comprehensive administrative and operational assistance. The role also involves procurement‑related tasks, ensuring smooth coordination with vendors and internal teams.

Key responsibilities

• Manage schedules, appointments and correspondence for executives.
• Control documents, maintain filing systems and ensure accurate record‑keeping.
• Prepare and process purchase orders, follow up on quotations and vendor communications.
• Coordinate shipments, deliveries and procurement activities, maintaining up‑to‑date procurement records.
• Support day‑to‑day office operations and assist with ad‑hoc administrative tasks.

Required profile

• Strong experience in administrative assistance and executive support.
• Proven experience preparing and processing purchase orders.
• Demonstrated ability to communicate and coordinate with vendors and suppliers.
• Excellent organizational, multitasking and confidentiality skills.
• Finance, accounting, business administration or related background preferred.
• Prior experience in fit‑out, interior design, construction or contracting is highly valued.

Required skills

• Microsoft Excel (calculations, reporting, data analysis).
• Microsoft Office suite (Word, PowerPoint, Outlook).
• Document control and filing expertise.