Document Controller – Commercial Division

About the role

The Document Controller – Commercial Division is responsible for ensuring that all procurement and sourcing documents are accurately filed, indexed, and maintained in both electronic and physical formats. The role supports the Commercial Division by managing document flow, compliance, and coordination with internal stakeholders.

Key responsibilities

• Receive, verify, stamp, register, distribute, and safeguard all incoming and outgoing procurement and sourcing correspondences, drawings, and technical documents.
• Maintain and update document registers and logs on the Commercial Division server and IT tracking tools.
• Track document approval workflows, ensuring proper authorization and timely completion.
• Issue weekly follow‑up reports on outstanding actions and document status.
• Coordinate with document originators and end‑users to facilitate timely return, borrowing, and provision of document copies.
• Support the team in filing, distributing, and managing contracts, agreements, and supplier correspondence.
• Implement and manage document control systems such as SharePoint, ERP, and SAP.

Required profile

• Bachelor’s degree (any discipline).
• Professional certification (specific certification to be specified by the employer).
• Minimum five years of relevant experience, including three to five years in a similar document control role within procurement, sourcing, or projects.

Required skills

• Proficiency with document control platforms – SharePoint, ERP, SAP.
• Knowledge of Integrated Management Systems (Quality, Environment, Occupational Health & Safety, Responsible Care, Energy Management, IFA Product Stewardship).
• Strong ability to ensure compliance with policies and procedures.