Document Controller

About the role

Parsons is looking for a Document Controller to join its team in Qatar. The role manages, controls, distributes and maintains project documentation so that records, correspondence, drawings, reports and technical documents are accurately recorded, tracked and kept in line with project procedures and document control requirements.

Key responsibilities

• Manage and maintain the project document control system in line with project requirements and company procedures.
• Receive, log, distribute, track and file incoming and outgoing correspondence, reports, drawings, technical submissions and other documentation.
• Maintain document registers, transmittal logs, correspondence logs and tracking records, and classify, archive and store documents for easy retrieval.
• Control document revisions so only approved versions are distributed, and monitor workflows and follow up on outstanding submissions and approvals.
• Coordinate with Resident Engineers, Site Engineers, Inspectors, contractors, clients and stakeholders on document submissions and control requirements.
• Maintain electronic and hardcopy filing systems, assist with document retrieval and searches, and support project audits, reviews and compliance assessments.
• Support project close-out by organizing, verifying and archiving records and handover documentation, and ensure confidentiality and security of project information.

Required profile

• Diploma in Business Administration, Document Management or a related discipline from a recognized institution.
• 10 years of document control experience, including 5 years in a similar role supporting construction, engineering, infrastructure or project-based environments.
• Experience managing engineering drawings, technical documents, correspondence, reports and project records.
• Desired: experience on major roads, drainage, utilities and infrastructure projects in Qatar or the GCC, and on large-scale infrastructure construction supervision projects.

Required skills

• Strong knowledge of document control procedures, record management, document numbering and revision control.
• Experience with electronic document management systems (EDMS) and document control platforms such as Primavera.
• Proficiency in Microsoft Office, especially Word, Excel, Outlook and PowerPoint.
• Ability to work independently in a multidisciplinary team and to handle large volumes of documentation accurately.