Executive Secretary

About the role

The Executive Secretary provides high‑level administrative support to senior leadership, the owner and management team in Doha, Qatar. This full‑time, on‑site position ensures smooth daily operations through efficient calendar management, travel coordination and confidential document handling.

Key responsibilities

• Manage executives’ calendars, schedule meetings and coordinate travel arrangements.
• Prepare correspondence, reports, agendas and minutes, and maintain accurate filing and record‑keeping systems.
• Handle confidential information with discretion and organise internal and external communications.
• Follow up on action items and deadlines to ensure timely completion.
• Liaise with internal teams and external stakeholders, supporting company secretarial tasks such as agenda preparation and minute taking.
• Assist in planning executive events, hospitality‑related meetings and other special projects.

Required profile

• Strong clerical abilities, including document management, filing and data entry.
• Excellent written and verbal communication skills with diverse stakeholders.
• Proven experience in executive administrative assistance and company secretarial work.
• Customer‑service orientation, high integrity and discretion handling sensitive information.
• Effective time‑management and ability to prioritize in a fast‑paced environment.
• Bachelor’s degree (any relevant field), 3–5 years of similar experience, and a valid Qatar driving licence.
• Fluent in English and Arabic (spoken and written).

Required skills

• MS Office suite (email, calendar tools, Word, Excel, PowerPoint).
• Document management systems.