General Administrator

About the role

We are looking for a General Administrator to support invoicing, supplier verification, and overall office operations. The role involves coordinating meetings, managing documentation, and liaising with vendors and contractors.

Key responsibilities

• Prepare and compile data for invoicing and operational reports.
• Verify supplier invoices against approved purchase orders and support payment processing.
• Coordinate contractor inductions, visitor access, and site visits.
• Arrange meetings, manage calendars, schedule appointments, and prepare agendas, reports, presentations, and supporting documents.
• Record meeting minutes and track follow‑up actions.
• Maintain filing systems, document control processes, and plant archives.
• Manage office supplies, stationery inventories, and coordinate catering and logistics for meetings and training events.
• Coordinate office services such as cleaning, waste management, and maintenance, obtaining quotations and assisting with procurement of plant materials and consumables.
• Liaise with vendors, contractors, and external service providers, ensuring accurate record‑keeping and compliance with administrative procedures.
• Arrange security gate passes and follow up on approvals.

Required profile

• Diploma or Certificate in Business Administration or a related field.
• Minimum 3 years of experience in a similar administrative role.
• Strong organizational, communication, and coordination skills with the ability to work independently and meet deadlines.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook